Does transforming the way a trillion dollar industry operates sound like an exciting challenge? Do you thrive on having a huge impact and a high level of responsibility and accountability? Great, you’ll fit right in. Nosto enables online retailers to deliver their customers personalized shopping experiences at every touch point, across every device. A powerful personalization solution designed for ease of use, Nosto empowers retailers to build, launch and optimize 1:1 multi-channel marketing campaigns without the need for dedicated IT resources. Over 20,000 ecommerce professionals in over 100 countries are using Nosto to grow their business and delight their customers. Nosto supports its retailers from its offices in New York, Los Angeles, London, Berlin, Paris, Stockholm and Helsinki.
Nosto is hiring a Trainee - Executive Assistant to the CEO
As Trainee - Executive Assistant to the global CEO, you will be part of a fast growing global organization that works to build Nosto into a global leader in AI and personalization for online retail. You will shadow the CEO at Nosto, and work closely with the executive management team, staff members as well as external stakeholders to learn Nosto’s business and leadership culture, as well as get practical insights into Marketing, Product, Finance, Customer Success and Business Development in order to take join Nosto’s fast moving organization in a permanent role following the trainee period. The role is based in New York.
Expense management of the CEO (receipts handling, approvals of incoming requests, audits of incoming expense reports)
Travel planning, booking and communication on behalf of the CEO
Communication of travel to stakeholders, and planning of trips with such stakeholders
Manage unforeseen events as it relates to travel of the CEO
Calendar blocking as required from time to time as it relates to personal or work matters
Prioritize and divert (or schedule) requests from internal and external stakeholders for meetings on appropriate topics
Coordinate, draft and send company wide information when required, such as weekly / monthly newsletters and All-hands
Schedule and invite to company-wide events such as All-hands, and coordinate information and presentation drafts required from stakeholders for these type of events
Organization of events for executive management such as offsites
Ensure that meeting minutes and action items are noted from executive management meetings, as well as other departmental and company-wide meetings from time to time
Manage and schedule meetings on behalf of the CEO with the internal and external stakeholders
Coordinate, schedule and prioritize PR opportunities for the CEO
Schedule meetings for the board of directors meetings (monthly)
Follow-up on important tasks decided by the executive management
Other ad-hoc projects or event management from time to time, as decided by the CEO
The role includes assignments within the Marketing, Product, Finance, Customer Success and Business Development domains to drive individual projects and strategic initiatives from inception to completion. This role also imply travel as decided from time to time.
Excellent skills in planning and communications
Flexibility to manage unforeseen events and ability to step up to solve issues in short notice
Be willing to work across multiple time zones to cater for CEO travel and time zone difference
High integrity and ethics as it relates to management sensitive information
Deep understanding of the business, in order to be able to prioritize the time of the CEO
Absolute service-mindedness, always going above and beyond
Ability to balance competing priorities
Self-motivated with ability to work independently
Native level english speaker and multi-language capabilities preferred
Working at Nosto you’ll be a part of a dynamic team and globally scaling company. We at Nosto are a bunch of generally nice and supportive people and we expect you to be the same. Our own craft beer (see beer.nosto.com) in the fridge won’t let you forget that we’re a tech startup after all. If you are the kind of person who takes pride in his/her work and gets things done, please send us your application!
Trainee - Executive Assistant to the CEO of Nosto
Nosto Solutions Inc., 36 E 12th St 6th Floor, New York
Founded in Helsinki in 2011, Nosto enables online retailers to deliver their customers personalized online shopping experiences at every touch point, across every device. Over 25,000 ecommerce professionals in over 100 countries are using Nosto to grow their business and delight their customers. Nosto supports its retailers and delivers happy shopping experiences from its offices in Helsinki, New York, Los Angeles, London, Berlin, Stockholm and Paris. There is more than 100 of us now in the team, and we need help to continue our journey.