Support Business Operations in an International Environment!

We are looking for a proactive and well-organized Business Operations Assistant to support our clients Finnish management team and contribute to the smooth operation of a dynamic international business environment.

In this role, you will work closely with the Directors of our clients Finnish organization, providing administrative and operational support across a variety of business activities. You will coordinate meetings and travel arrangements, prepare business materials, support reporting processes, and ensure that information and documentation are managed efficiently.

This is an excellent opportunity for a hands-on coordinator who enjoys working in a fast-paced environment, collaborating with multiple stakeholders, and taking ownership of a diverse range of responsibilities.

Key Responsibilities

As a Business Operations Assistant, you will:

• Provide day-to-day administrative and operational support to the Directors of the Finnish organization.
• Coordinate meetings, appointments, workshops, and business events.
• Organize domestic and international travel arrangements.
• Manage practical business arrangements and collaborate with internal and external stakeholders.
• Support calendar and email management when required.
• Act as the company travel coordinator and collaborate with travel agencies and service providers.
• Coordinate travel-related agreements and processes.
• Prepare, edit, and finalize presentations, reports, and other business materials.
• Collect and consolidate information to support reporting and business needs.
• Organize and maintain documents, records, and digital filing structures.
• Support digital collaboration tools and Microsoft 365 environments.
• Ensure business information is accurate, accessible, and up to date.

What We Are Looking For

Qualifications and Experience

• Bachelor's degree in Business Administration, Commercial Studies, or another relevant field.
• Approximately 3-5 years of experience in administrative, coordination, business support, or similar roles.
• Experience supporting managers and coordinating several activities simultaneously.
• Experience preparing presentations, reports, and business-related documentation.
• Experience working with external service providers and various stakeholders.
• Previous experience in travel coordination or travel administration.
• Experience working in an international business environment is considered an advantage.

Skills and Competencies

• Strong administrative and coordination skills.
• Experience in meeting, travel, and event coordination.
• Advanced skills in Microsoft 365 applications, including Outlook, PowerPoint, Word, Teams, and Excel.
• Ability to create professional presentations and business documentation.
• Good stakeholder management and collaboration skills.
• Strong organizational and prioritization abilities.
• Excellent communication skills in an international environment.
• Experience supporting reporting activities and handling business data.
• Knowledge of Power BI and experience with reporting or data visualization is considered an advantage.
• Fluent Finnish and English, both written and spoken.

Personal Qualities

To succeed in this role, you are:

• Service-oriented and proactive.
• Highly organized and detail-focused.
• Comfortable managing multiple priorities simultaneously.
• A strong communicator with excellent interpersonal skills.
• Able to work independently while building effective stakeholder relationships.
• Flexible and adaptable in a changing business environment.
• Reliable and committed to delivering high-quality support.

What We Offer

We offer a versatile and meaningful role in an international business environment where you will work closely with management and play an important part in keeping daily operations running smoothly. The position provides the opportunity to take ownership of a wide range of coordination activities while collaborating with colleagues and stakeholders both locally and internationally. The role is first fixed term for 6 months and there might be an opportunity to continue. Salary range for this position is around 3300-3500€ per month. Our client has a hybrid working model and offices at Vantaa and Hyvinkää. 

Interested?

This recruitment is carried out in cooperation with Eilakaisla and employment will be with Eilakaisla. Please submit your application and CV in English using the form below. Please note that for data security reasons, all applications must be submitted through the application form on this site. Please apply quickly, the position will be filled as soon as we find a suitable candidate. 

For more information about the role and recruitment process, please contact Eilakaisla’s Senior Consultant Julia Saunamäki by phone at +358 50 513 5157 or email julia.saunamaki@eilakaisla.fi.