CMI – Martti Ahtisaari Peace Foundation is an independent organization that works to prevent and resolve conflicts through dialogue and mediation. Founded in 2000 by Nobel Peace Laureate and former President of Finland Martti Ahtisaari, we have since grown to be a leader in the field of international peacemaking.

CMI is now seeking an experienced Executive Assistant to our CEO. 

Executive Assistant works closely with CMI’s CEO and the Leadership Team, and assists them in various administrative tasks and responsibilities.

Your key responsibilities: 

• Day to day routines
  • Calendar and meeting management
  • Leadership team meetings incl. agendas, meeting minutes and other preparative tasks
  • Travel coordination (bookings and agendas), travel claims, credit card reimbursements and purchase invoice issue checking
  • Keeping record of important issues and following up on the status
  • Internal liaison with CMI teams, and external stakeholder coordination and correspondence
• CMI Board support
  • Board meeting coordination, incl. agendas, meeting minutes and other preparative tasks
  • Support to the Chair of the Board, incl. coordination of messages and requests
  • Other possible tasks, incl. communication and travel support
• Other tasks
  • Support and preparation of presentations and other materials
  • Support and coordination of meetings and events (e.g. catering, meeting venue, logistics and practicalities)
  • Other possible tasks depending on applicant’s interests and skills (e.g. art coordination, CRM)

What we are looking for: 

• A degree from a relevant field (e.g. BBA, Multilingual Management Assistant Program, Tradenomi HSO, etc.)
• Several years of experience in assisting senior management in an international environment. More extensive experience is preferred, for example acting as executive assistant to leadership.
• Service-minded attitude and good prioritization skills.
• Ability to work in rapidly changing situations and under pressure.
• Be solution oriented, proactive and well organized.
• Excellent networking and teambuilding skills.
• Fluency in Finnish and excellent oral and writing skills in English, other language skills are an asset.
• Strong analytical and writing skills (both editing and production of written materials).
• Strong IT skills and knowledge of office programs (such as MS Office, M2 and Netvisor)
• Commitment to CMI values and principles

We offer you an opportunity to work in a unique organization in the peacemaking field, with benefits that support your wellbeing such as flexible working hours, hybrid work, occupational health care, lunch benefit and commuter/recreational benefits, as well as travel insurance that includes private travel and accident insurance that covers leisure time. CMI’s experts work in an international environment with our offices in central Helsinki, Brussels and with a global outreach. As a part of the CMI team you will have the opportunity to contribute to CMI’s global vision – “Every conflict can be resolved.”

The Executive Assistant reports to the CEO. This position is permanent, the starting date is as soon as possible and will be set upon agreement. This is a full-time position based in our Helsinki office. This position requires a valid right to work in Finland, that enables full‑time employment. CMI’s main working language is English. The salary of this position is based on the CMI salary scales.

To apply for this position, please submit your application including a CV, a motivation letter to our online recruitment system through the link latest on Sunday, 6 September 2026.

Please note that we accept applications through our online recruitment system only. Applicants may be contacted already during the application period. 

If you have questions regarding the job description, you can contact Executive Assistant Hannele Hartto (firstname.lastname@cmi.fi). For questions regarding the recruitment process, please contact CMI Recruitment Team (recruitment@cmi.fi). 

Data Protection and Automation

As part of our recruitment process, we might use limited automation and AI‑based tools to support the initial review of applications and to streamline communication with candidates. These tools are used only to assist our recruitment team, they do not make any decisions. All assessments and final selections are always made by a human.

We treat all information you provide in your application with confidentiality, and your personal data is processed in compliance with applicable data protection legislation.