Join the dynamic NAPA team as an Office Coordinator!

Are you organized, motivated, and ready to take on a central role in a thriving office environment? NAPA, in cooperation with Eilakaisla, is seeking an Office Coordinator to join and contribute to NAPA's continued success. This is an exciting opportunity to work in an international, self-managed software company where your skills and contributions will be truly valued.

Main responsibilities

Office administration

In this role, you’ll make our office a pleasant, functional, and comfortable place to work. Your responsibilities include:

• Taking care of day-to-day office tasks
• Ensuring the office is well organized and properly equipped
• Reporting any maintenance issues as needed
• Managing office and kitchen supply orders and restocking
• Welcoming and assisting visitors
• Administering office keys and visitor badges
• Handling courier deliveries: receiving, sorting, and distributing mail
• Performing office safety-related duties, including safety tours for new employees

Events and gifts

• Organizing staff events for approximately 130 employees
• Assisting with arrangements for customer events and internal meetings
• Managing employee gifts and ordering business gifts

Business Travel Support

• Serve as the contact person for the travel agency
• Assisting employees with the travel arrangements

The main responsibilities include planning, budgeting, coordinating, communication (both internal and external), and execution.

Additional responsibilities in areas such as HR, recruitment, finance, or marketing support may be assigned as the role evolves, based on the organization’s needs and the employee’s strengths.

What we expect from you

• Previous experience in tasks similar to those listed under Main responsibilities
• Good interpersonal and communication skills
• Ability to work independently, prioritize and coordinate
• Ability to stay organized and manage tasks effectively in a fast-paced environment
• Good IT skills (Microsoft Office)
• Proficiency in Finnish and English, both spoken and written

You will work as part of NAPA's People Team, and your workplace will be at NAPA’s office in Ruoholahti, Helsinki. Due to the nature of this role, it is required to be performed on-site.

This is a fixed-term position for one year, starting in March 2026.

The employment contract will be signed between the employee and Eilakaisla.

NAPA as a workplace

Meaningful work

• NAPA is proud to play its part in creating a sustainable world, and a career at NAPA means working with a purpose. The company focuses on building the best possible products for its customers, with whom it has close and long-lasting relationships. NAPA protects the environment and human life at sea by powering safer and greener vessels with its technology.

NAPA way of working

• NAPA is a self-managed organization. Everyone is there to help and guide each other. The core of the self-management philosophy is trust. NAPA trusts that employees make the right decisions and take care of their personal growth. NAPA provides several opportunities for that, and everyone can manage their own working time.

Enjoy working together

• is one of NAPA's core values. Learning from and respecting each other provides a healthy and pleasant working environment. NAPArians share their knowledge and help each other when needed. NAPA has offices and customers around the world, and you will be able to meet people from many different cultures. NAPA is a diverse team with a shared goal.

Here you can read more about NAPA's values and culture: https://www.napa.fi/careers/

Would you be NAPA's new Office Coordinator? If you answered yes, we want to hear from you! To apply, please submit your application, resume and salary expectation as soon as possible or at the latest by January 25, 2026.

If you have any questions regarding the job or the recruitment process, please contact Eilakaisla's Senior Consultant Heidi Martiala-Welin. You can reach her best by phone at 046 852 2010 or by email firstname.surname@eilakaisla.fi.